Automated Google Calendar Event Triggered File Duplication & Renaming

Overview

This workflow automates the process of duplicating and renaming Google Drive files in response to the creation of specific events in Google Calendar. By leveraging n8n's integration capabilities, it streamlines repetitive file management tasks based on calendar activity.

Key Features

• Event-Driven Automation: Monitors Google Calendar for new events matching defined criteria.
• Conditional Filtering: Uses filters to ensure only relevant events trigger the workflow.
• Google Drive Integration: Searches for target folders and files, duplicates the file, and applies a new name based on event details.
• Documentation & Notes: Sticky notes within the workflow provide clarity and documentation for each step.

Benefits

• Time Savings: Eliminates manual file duplication and renaming, reducing administrative overhead.
• Consistency: Ensures files are named and organized systematically in response to calendar events.
• Error Reduction: Minimizes human error by automating repetitive processes.

Use Cases

• Automatically preparing meeting documents when a new event is scheduled.
• Generating project folders or templates for scheduled tasks or deadlines.
• Streamlining onboarding or recurring event documentation.

Integrations & Processes

• Google Calendar: Triggers workflow on event creation.
• Google Drive: Handles file search, duplication, and renaming operations.

This workflow is ideal for teams seeking to automate document management tied to calendar scheduling.